Recheck means checking and ensuring that all parts of an examination have been marked and that no error occurred in the recording, collating or combining of marks which determined the result. This process is carried out by the Internal Examiner.
- After every examination session, each School, Centre or Department shall arrange at least one consultation day, on specific dates as suggested in the Operations Calendar, when students may discuss their examination results with their lecturers. This date will be arranged shortly after the publication of examination results and notified with the examination results.
- Students have a right to see and examine their scripts on the specified date.
- In the event that any errors relating to omissions, recording, collating or aggregation of marks become apparent during the FOI consultation between the lecturer and the student, the lecturer should inform the Head of Department of the need to alter the mark/grade awarded.
- No fee shall be payable for a Recheck requested on a formal consultation day.
PROCEDURE FOR RECHECK
- Students are encouraged to attend a formal consultation with the Internal Examiner, and may request a Recheck during the consultation.
- Students who cannot attend a formal consultation with the Internal Examiner may make a formal request for a Recheck in writing to the relevant Head of Department within seven days of the date of publication of results. In exceptional circumstances, a later request may be accepted by the Head of Department or Head of Academic Unit up to 14 days after the results are available on Web-for-Student.
- A Recheck will normally be carried out by the Internal Examiner. Where the Internal Examiner is not available, a substitute shall be appointed by the Head of Department or Head of Academic Unit.
- The Head of Department, or nominee, shall communicate the result of a Recheck, in writing, to the student.
- If a change in the result is recommended, the Head of Department, or nominee, shall communicate the change to the External Examiner and to the Registrar.
- The Registrar shall make the necessary arrangements to have the result amended.
Review means the re-marking of the examination script and, if deemed necessary, of all relevant assessment material, by the External Examiner or by another suitably qualified person.
PROCEDURES FOR REVIEW
- A formal request for a Review shall be made by a student, using the appropriate application form available to download at http://www.gmit.ie/exams/
- The Review shall be granted subject to the payment of a fee, charged on a per module basis. The amount of the fee is determined on an annual basis and shall be displayed with examination results. As a result of any Review, the marks or grade awarded may be increased or decreased.
- A request for a review must be made within 7 days of the release of examination results, or 7 days following the notification of the outcome of a recheck.
- The Head of Academic Unit shall arrange to have the script, marking scheme, and paper sent to the External Examiner and inform the Internal Examiner that a review is being carried out.
- Where the reviewer recommends a change in the marks or grade awarded, an explanation shall be provided but the mark awarded by the External Examiner in the Review shall prevail. Subsequently, the Internal Examiner may request the Registrar to seek the opinion of another suitability qualified independent examiner. If granted, this opinion shall be the final mark.
- The Registrar shall inform the appellant of the outcome of the Review. The fee(s) will be returned if a Review results in the mark being increased. The result of a review is the final decision in relation to the marking of scripts.
- A change of result arising from the Review shall be amended on the Broadsheet of Examination Results by the Registrar.
- Students are advised that a Review may not be successful and in this context, where an examination has been failed, they should avail of the opportunity to re-sit the examination, on the understanding that this action will not prejudice the Review in any way.
- In the event of a significant change in marks or grades arising from a review, a further review of a sample of scripts may be initiated by the Internal Examiner and/or the Head of Academic Unit. If a recurring discrepancy is identified in the sample of reviews, all papers in that module shall be reviewed.
- In exceptional circumstances, where there is evidence of substantive irregularity in the conduct of an examination or other substantial reason, the Registrar may initiate a review of marks or grades awarded to individual students or to all students in a particular module.
Appeal means the consideration of extraneous or anomalous matters relating to examinations, excluding the content and marking of examination scripts.
PROCEDURES FOR APPEAL
Applications for Appeal are dealt with by the Institute’s Examinations Appeals Board which has no function in relation to the marking of scripts or other assessment material.
- A formal request for an Appeal shall be made by a student (or a group of students if dealing with the same issue) using the appropriate application form available to download at http://www.gmit.ie/exams/ (appendix 7).
- The request is made by writing to the Registrar and forwarding the appropriate fee, which is refundable if the Appeal is successful.
- Such a request must be made within 14 days of the release of examination results, or 7 days following notification of the outcome of a Recheck or Review.
- A request for an Appeal must clearly identify the grounds on which the Appeal is being sought and contain all information which the student requires to be taken into account. The Examinations Appeals Board has no function in relation to the actual marking of scripts.
- An Examinations Appeals Board will not consider requests that contain allegations against a member of staff or another student. Requests for an appeal that contain such allegations will be returned to the appellant by the Registrar while informing him/her of the procedure(s) that can be followed to have such allegations dealt with appropriately.
- The Appeal should be completed on a timely basis.
- Where an Examinations Appeals Board meets on more than one occasion to consider a case, membership of the Examinations Appeals Board will remain the same, where possible, until consideration of the case has concluded.
Membership of the Examinations Appeals Board
The membership of the Examinations Appeals Board shall be as follows:
- The Chairperson shall be appointed by the Registrar.
- Two Heads of Academic Units of Department selected from the Academic Council, having regard to conflict of interest or any previous involvement.
- Two academic staff members, selected from the Academic Council, having regard to conflict of interest or any previous involvement.
- A suitably qualified independent person, as deemed necessary, nominated by the Registrar, normally an External Examiner.
- A quorum shall consist of four persons including the Chairperson and the suitably qualified independent person.
CONDUCT OF THE APPEAL PROCESS
- The appellant(s) shall be invited to make representation at the meeting of the Examinations Appeals Board. In the event that the appellant chooses to avail of this opportunity, the appellant may be accompanied by a person of their choice, such as the President of the Students’ Union, a college chaplain, a student Counsellor, a friend or a parent.
- The Examinations Appeals Board shall consider the request, all the information provided, and the reasons stated for the appeal. It may seek further information or advice from such persons as it considers necessary, including the Internal and External Examiner(s).
- The Examinations Appeals Board shall decide the outcome of the Appeal.
- This may include, inter alia:
- Grant a defer;
- Grant a defer plus progression to the next stage;
- Dismiss the appeal
- Amend the result in the context of the overall award.
- All decisions of an Examinations Appeals Board shall be by majority vote. In the event of a tie, the Chairperson shall have a casting vote. The deliberations should remain confidential.
- The Chairperson shall inform the Registrar of the outcome of an Appeal, who will communicate the result to the appellant in writing.
- Formal processing of any Appeal will be completed on a timely basis.
- The Registrar shall inform the appellant of the outcome of an Appeal and notify the Academic Council.
- The Registrar shall also inform the Progression & Awards Board at its subsequent meeting and the relevant Head Academic Unit.
- The appellant or any party to the appeals process who deem the outcome to be unsatisfactory may submit their case to the Ombudsman.